Accounts Payable - Setup and Maintenance Overview

Before you can use the Accounts Payable application, you must follow the setup procedures outlined below. Follow the setup procedures carefully, because the choices you make determine how the system operates.

Gather and organize your accounting data:

a chart of accounts for your business
purchasing and payment cycles
identification and credit information for your vendors
previous and current-year purchase, return, and receipt history organized by vendor

To set up the Accounts Payable application, follow these steps:

Review the Accounts Payable application setup checklist.
Use the Business Rules function to define how you want the system to work. See Setting up Accounts Payable Business Rules.
Define the IDs and codes you plan to use. See Setting Up IDs and Codes.
Set up tax classes, locations, and location groups. See Tax Locations and Tax Location Groups.
Use the Vendors function to define the vendors you do business with.
Set up initial account balances for each vendor. See Setting Up Initial Balances.
If you pay some bills regularly, use the Recurring Entries function to set up recurring payments records.